Administrative Operations Manager (Workplace Admin)
Job description
As Administrative Operations Manager, you’ll run the internal admin engine that keeps NexaGuard operating efficiently—workplace routines, internal documentation, vendor coordination, and executive/admin support processes. This role ensures “day-to-day” is clean, scalable, and reliable.
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Own administrative workflows (procurement, supplies, vendor coordination, internal requests)
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Improve documentation and SOPs for admin operations and recurring processes
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Coordinate leadership/admin support routines with Executive Assistants and stakeholders
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Manage vendors and internal tools (workplace services, scheduling systems, documentation hubs)
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Track admin budgets and support cost-effective operations without sacrificing quality
Requirements
5+ years in administrative operations, office operations, or workplace operations
Strong vendor management and process-building experience
Excellent organization, prioritization, and written documentation skills
Comfort working cross-functionally with leadership, HR, Finance, and IT
High ownership mindset and ability to run multiple workstreams calmly
Benefits
Salary Range: $90,000 – $130,000
Medical, dental, and vision coverage
401(k) plan
Generous PTO and paid holidays
Commuter benefits (NYC)
Learning & professional development budget
Modern tools + wellness support
Skills
What happens after you apply
You’ll receive a private tracking link immediately. Our team reviews applications and follows up with qualified candidates.
NexaGuard is an equal opportunity employer. Candidate information is processed for recruiting purposes and handled securely.